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yyyyyy x. yyyyyy

 

0000 xxxxxx xxxx , xxxx , xxxxx 00000
abc@xyz.com

 


objective

productive, quality-oriented executive assistant eager to contribute exceptional project management, interpersonal relation and clerical skills toward optimizing operations of a progressive organization.

profile

ø  offer approximately 14 years progressive experience in executive and personal assistance, office administration and bookkeeping.

ø  expertly develop and implement targeted action plans and strategies to maximize use of resources, boost operational productivity and efficiency, and meet critical timelines.

ø  dynamic communication, presentation, relationship building and multitasking abilities.

ø  excel at interacting with broad populations including senior management, staff, clients and external contractors.

ø  highly versatile; quickly master new roles, responsibilities, technologies, and environments.

ø  facilitate smooth communication between staff and senior personnel and expedite workflow to attain objectives.

ø  demonstrate initiative by analyzing, creating and executing administrative procedures to eliminate redundancy, accelerate output, and minimize expenses.

ø  demonstrate outstanding problem solving and active listening skills; diffuse difficult situations with tact and ease.

ø  high level of professional integrity and discretion in managing highly-sensitive, confidential information.

professional experience

 

executive and personal assistant - tv personality and his executive spouse                                       2009-present

provide comprehensive executive and personal assistance requiring strong strategic planning, prioritization, organization, and multi-tasking skills.

effectively manage busy calendars, coordinate meetings and appointments, handle travel arrangements, and facilitate errands supporting employer and household functions.

demonstrate dynamic leadership skills in effectively organizing and managing staff as well as spearheading major projects; have overseen home renovation, including daily communications with contractors.

productively liaise with attorneys on wide range of legal matters, collaborate with accountant to coordinate household bills payment and confidentially manage sensitive medical information ranging from appointments and prescriptions to diagnoses.

 

operations & accounting assistant - rq communications, llc, san francisco, ca                 2008-2009

  contributed detail orientation and organizational skills toward supporting all aspects of daily operations, with full accountability for maintaining daily records of partners credit card and company checking accounts.

  exhibited strong knowledge of bookkeeping processes and procedures in proficiently reconciling all company credit cards, lines of credit, and checking accounts monthly.

  proficiently entered a/p and a/r into database, handled customer invoicing and processed vendor payment checks, demonstrating solid knowledge of accounting practices.

  spearheaded diverse office administration activities including shipping orders through ups and fedex online services, processing product returns and providing refunds.

  applied advanced communication skills toward acting as first point of contact in responding to customer inquiries and troubleshooting problems.

 

office mgr. & executive/personal asst. to president - dabar management co., inc., new york, ny                2004-2007

  successfully served as personal assistant to president, with responsibility for personal appointment scheduling, maintenance of multiple homes, managing complex travel itineraries, and personal banking.

  built and established key relationships and liaised effectively between property owners, partners and their respective lawyers and accountants on assets managed by parent company.

  promoted superior service and resident satisfaction by promptly resolving issues and preventing escalation.

  managed vendor relations to ensure quick and efficient property repairs and maintenance.

  relied upon to maintain bank balances for 5 separate entities; performed deposits and handled online transfers on a daily basis, with strong focus on accuracy and timeliness.

 

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professional experience continued

 

office mgr. & assistant to president c aquila re ltd., hamilton, bermuda                                           1998-2001

  strategically planned and coordinated executive schedules and travel arrangements to maximize use of time while controlling costs and meeting executives needs.

  actively supported the brokers in preparing innovative and engaging insurance presentations.

  assisted team of commodity brokers in maintaining their daily functions, both professionally and personally.

  recognized for exceptional hard work and strong performance.

 

receptionist/secretary - aon re, philadelphia , pa                                                                               1996-1998

  proactively filled in for senior secretaries on leave, including the office manager/executive assistant to senior vice president/head of office.

  successfully managed busy 15-line phone tree, further illustrating strong ability to handle multiple functions.

  collaborated directly with brokers to assist them in designing and developing presentations.

technical skills

outlook, lotus notes, word, excel, powerpoint, quickbooks, mbas3, 50wpm typing

affiliations

member of american heart association, young professionals group

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