career objective                              

results-driven legal secretary and administrative support specialist eager to contribute strong organizational skills and depth of industry knowledge toward supporting the employer in optimizing operational performance

profile                                                

ø  offer numerous years of progressive administrative experience, with expertise in the legal and compliance arenas

ø  prepare detailed and accurate documentation, manage executive schedules, maintain and distribute minutes from corporate meetings

ø  thorough knowledge of data warehousing standards, strategies, and tools; demonstrated ability to appropriately handle sensitive information

ø  expertly perform clerical functions, update and administer websites, oversee timekeeping, prepare error-free documentation, develop presentations, and generate reports

ø  perform multiple responsibilities simultaneously and under heavy pressure; consistently meet deadlines while maintaining superior levels of accuracy and quality

ø  superior communication, presentation, and relationship management skills

ø  proactive team player equally effective in independent and collaborative environments

 

~ technical proficiencies ~

microsoft office (word, excel, powerpoint, access, outlook) ~ carpe diem ~ inter action ~ wordpro ~ wordperfect ~ event planner ~ dictaphone ~ multi-line phone systems ~ type 70 wpm

professional experience                

latham & watkins llp, washington, dc                                                                                                11/07 c 2/09

legal secretary iii

         provided exceptional legal secretarial support for controversy tax partner, litigation associate, and tax associate

         accurately generated, edited, reproduced, and filed legal documents including irs filings, client communication, memoranda, and reports

         coordinated meeting logistics, conference calls, travel arrangements, and calendars; prepared and confirmed schedules, followed up with all involved parties

         prepared expense reports and client bills, maintained daily time records, and handled incoming/outgoing mail

 

manufacturers alliance / mapi, arlington, va                                                                                          2/07 c 11/07

administrative assistant

         successfully assisted the vice president, general counsel and secretary as well as the law and risk management councils with all administrative tasks

         proactively updated critical databases, council websites, accounting records, and membership counts

         completing document preparation functions c composed correspondence,  generated mass mailings for up to 500 company members, and posted e-alerts and economic reports

         scheduled and prepared for meetings, managed logistics, secured accommodations, compiled agendas, and prepared related mailings

 

chevy chase bank, f.s.b., bethesda, md                                                                                             9/96 c 9/05

office manager, retail banking support services department (6/03 c 9/05)

         in recognition of outstanding performance, steadily progressed within bank to attain managerial position entrusted with oversight of all aspects of day-to-day administration the retail banking support services department

         coordinated schedules, arranged meetings and teleconferences, and acted as the gatekeeper for the group vice president as well as managers of the staffing and development, business process and information, operations, and communications departments

         executed financial administration functions, including preparation and processing of invoices, accounts receivable vouchers, and expense reports; utilized detailed security codes in the processing of new accounts

         established schedules and served as the record retention coordinator for all departments; maintained communications database, staff and branch listings, and monthly meeting schedules

         directed flow of incoming mail, email, faxes, and sensitive documents; managed departmental supply ordering

 

continued

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administrative assistant iii, legal department (12/98 c 6/03)   

         delivered full service administrative support for the deputy general counsel of litigation; monitored litigation calendar, produced transcriptions from dictation machines, recorded minutes for monthly committee meetings, and coordinated departmental scheduling

         worked closely with sensitive documents including subpoenas, requests for records, foreclosure summonses, leases, letters, memoranda, internal court documents, letters of credit; prepared, received, catalogued, and tracked paperwork as appropriate

         contributed to department budget preparations and administration; prepared and processed invoices and expense reports for reimbursement

         fulfilled records retention coordinator and information technology coordinator positions for the legal compliance and cra departments

administrative assistant ii, compliance department (3/97 c 12/98)

         performed a range of functions in support of the chief compliance officer, and credit card and mortgage counsels; provided back-up support for the executive vice president and general counsel of the bank

         diligently maintained cco s calendar, produced timesheets for legal compliance and cra departments, cataloged and distributed minutes for the compliance committee meeting

         logged and monitored all incoming customer complaints and incoming bank secrecy forms, automated compliance department filing system, and prepared documents

administrative assistant i, corporate facilities (9/96 c 3/97)

         in support of senior vice president and vice president of corporate facilities, maintained key filing systems, generated documentation, prepared and distributed weekly staff meeting minutes, and facilitated internal/external communications

 

national association of college and university business officers, washington, dc                                 12/94 c 8/96
administrative assistant / receptionist

         proficiently supported busy assistant controller with a variety of clerical, reception, scheduling, financial administration, and operational duties; courteously managed first contact member relations

         continually updated and monitored growing membership database containing detailed information on more than one million individual members and 100,000 accredited academic institutions

         granted responsibility for a/p, a/r, bank deposits, journal entries, and balancing the general ledger; assigned to program company-wide telephone system

 

american veterinary medical association, washington, dc                                                                    6/93 c 12/94

receptionist

         directly assisted the director of public affairs; greeted visitors, responded to and routed a high volume of calls, and acted as liaison for local and chicago-area offices

         attentively recorded and cataloged weekly staff meeting minutes, aided in preparation for capitol hill pac functions, oversaw a/p, and maintained office supplies