Yyyyyy x. yyyyyy

0000 xxxxxx xxxx , xxxx , xxxxx 00000

Phonexxx-xxx-xxxx

Mobile xxx-xxx-xxxx

Email:  abc@xyz.com

 

Vacancy Announcement:

 

Core Competencies

 

Executive Assistance, Administrative Assistance, Administrative Operations, Office Operations, Project Management, Calendaring/Scheduling, Travel Coordination, Meeting Planning,

Correspondence/Document/Report Production, Communications, Confidential Materials Management, Publication, Records Management, Purchasing, Inventory Control, Public Relations, Customer Service, HR Support, Computer Operations

 

Professional Experience          

 

3/0000 xxxxxx xxxx , xxxx , xxxxx 00000

Assistant to the Director

Salary: $55K/annual

Hours per week:  40

Supervisor: Dr. Amy Patterson

Effectively provide quality administrative support to Director and Special Assistant in facilitating daily operations; additionally collaborate on special projects.  Proficiently coordinate highly-confidential Control Correspondence, requiring comprehensive tracking of all written communications needing clearance by Director s Office; efficiently distribute to all reviewers and monitor for timely receipt and submission of responses.

Strategically arrange Director meetings with both internal and external staff to optimize use of time and resources; efficiently generate, research and organize supporting meeting materials. Consistently apply dynamic verbal and written communication skills toward effectively responding via both phone and email to broad-scope inquiries from all levels of staff in support of operational goals. Maintain detailed records of all documents signed by Director.

 

01/2003 C Present

American Psychological Association (APA)

Washington, DC

Manuscript Coordinator

Hours per Week: Part-Time

Working from home-based office on part-time basis, manage manuscripts submitted to APA for review, with responsibilities ranging from maintaining spreadsheets of manuscript information and assigning/distributing for peer review to tracking status, sending reviewer reminders and preparing quarterly publication of accepted manuscripts.  Actively collaborate with Editor in notifying authors of completed reviews through action letters. Correspond with authors and reviewers on formatting issues and questions throughout the review process.

 

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Denise Plude                                                                                                       Page 2 of 3

 

07/2002 C 02/0000 xxxxxx xxxx , xxxx , xxxxx 00000

Assistant to the Director

Salary: $49.5K/Annual

Hours per week:  40

Supervisor: Juli Brown

Delivered superior administrative support for Director through direct assistance as well as oversight of two student workers.  Efficiently scheduled and maintained busy calendar of appointments and meetings and arranged both domestic and international travel.  Demonstrated working knowledge of varied human resource/personnel functions in updating job vacancy announcements and maintaining/reconciling staff Time and Attendance records. Thoroughly researched, evaluated and cost-effectively purchased office equipment and general office supplies as well as promotional items for recruitment team. Proficiently established and maintained complex details of all properties, ensuring passes were up-to-date. Consistently cultivated and maintained productive working relationships with clients and staff.

As Special Assistant on special projects, maintained critical confidentiality and contributed strong attention to detail toward ensuring efficient, timely and quality completion of projects to meet stringent timelines. 

 

10/1992 C 06/0000 xxxxxx xxxx , xxxx , xxxxx 00000

Executive Assistant to the Chairman

Salary: $35K/Annual

Hours per Week: 40

Supervisor: Dr. William Hall

As Executive Assistant to Department Chair and Director, provided administrative support to 30 faculty members and expertly responded to graduate/undergraduate student inquiries while concurrently assisting executive staff.  Applied talent for anticipating Department Chair and Director needs toward strategically coordinating and facilitating office and managerial functions to optimize operational performance.  Efficiently arranged meetings with faculty, students, Dean of colleges, and external agencies and handled all travel and lodging for staff as well as guest speakers. Served as primary point of contact on all departmental issues and supported general administrative activities within the Department.

Actively assisted with staff recruitment, including making travel arrangements and scheduling candidate meetings with faculty and students. Maintained detailed records of in-house rooms for classes and meetings.  Managed current information on upcoming colloquium speakers and processed honorarium forms for all guest speakers.  Proficiently published Department s weekly online newsletter.

 

Education

 

University of Maryland

Degree: N/A

Major: None

Coursework: Non-credit courses in Business, Psychology and English

 

High School Diploma Earned

 

 

Denise Plude                                                                                                       Page 3 of 3

 

Specialized/Job Related Training

 

PowerPoint Intro and Advance

Government Travel System

Domestic Travel

Foreign Travel

Integrated Time and Attendance System

 

Awards/Honors

 

Special Act Award, NIAID; 2006

Special Act Award, NIAID; 2005

Outstanding Staff Award, University of Maryland; 1998

 

Languages

 

Korean